Council on Aging Agenda 3-5-24

Essex Council on Aging Agenda March 5, 2024 6-8 pm Meeting will take place in person at the Essex Senior Center, 17 Pickering Street, Essex, MA Chairperson: Kay Joseph Board Members: Ann Buckley, Nancy Frieden, Ralph Hawley, Susan Lufkin, Susan Parady, Diane Polley, Curt Siebert, Mary Wilhelm Invited Staff: Tess Leary, Director. Invited Friends COA; Officer Liaison. Walter Rich, Facilities Liaison Agenda • Secretary’s Matters – Approval of February 6th Minutes • Chairperson’s Matters • Updated Financial Summary provided from the Town Accountant’s Report *Gift Fund: Vote on any Requests for Acceptance or Withdrawals * Vote to accept Art Bevilaqua’s gift of 2 recording devices in support of Essex Remembers. * Board Questions and Discussion • Timeline for filling the Outreach Coordinator’s position. • Move to Executive Session to review applicants for the Outreach Coordinator’s position. Possible vote for a recommended hire to the Board of Selectmen. • Exercise Class Space Options • Discuss permanently moving monthly Board meeting time to 4pm. Possible vote. • UMass Project Status • Director’s Report • Council questions and general discussion o Event participation policy. o Over capacity of events. o Funding of events. o Resident and Non-resident attendance. • Facilities: Requests for Action and/or Future Action o Proposal for Heating and Cooling Equipment upgrade. o Sprinkler System status review. • Update regarding abutter parking dispute. • Office Equipment. o Review inventory o Lease management. • Liaison Reports • Diane Polley- Programs • Friends of COA Liaison: Friends Officer • Sue Parady – Meals, Social Media, Graduation Gallery ‘24 • Curt Siebert – Senior Center Management Systems • Nancy Frieden – Essex Elementary School • Two minutes public comment